• Summary of Clearance Requirements:
     
    The district requires appropriate state criminal background checks as outlined in law on any individual recommended to be employed in a paid position. Act 114 - 24 requires applicants to public and private schools to obtain three reports: the PA State Police criminal history report, the FBI criminal history report, and the State Department of Public Welfare (DPW) Child Abuse report.

    1. Criminal Record
     
    PENNSYLVANIA STATE CRIMINAL HISTORY RECORD (link)

    Fee: $10.00 payable to Commonwealth of Pennsylvania

    or: https://epatch.state.pa.us/Home.jsp

    Applicants may apply online through PATCH and obtain their report online, or *Applicants may also use Form SP-164, Pennsylvania State Police Request for Criminal Record Check and mail a money order to the PA State Police with the application. The form may also be downloaded at the above site.

    What is contained in the PA State Police criminal history report?
    The information provided by the requestor will be checked against the criminal history database maintained by the Pennsylvania State Police Central Repository only, and does not preclude the existence of criminal records which might be contained in the repositories of other local, state, or federal criminal justice agencies.
     
    2. Child Abuse Report

    http://www.dhs.pa.gov/provider/childwelfareservices/childabusehistoryclearanceforms/
     
    Electronic Submission
    Child Abuse History Clearance Online: https://www.compass.state.pa.us/CWIS
    Creating an account and submitting your clearance application online will give you immediate access to your results or the status of your results if your results cannot be processed immediately.

    Organizations who want to set up business accounts must first register for a Business Partner User account using the “Organization Account Access” link on the Child Welfare Portal. Organization accounts will allow businesses and organizations to purchase child abuse history clearance payment codes and distribute those codes to applicants. When an applicant uses a code given to them by an organization, the organization will have access to the applicant’s child abuse history clearance results once those results are processed.

    Paper Submission
    Paper submissions of the Pennsylvania Child Abuse History Clearance application will still be accepted for anyone who may not have access to the internet. Submit paper applications to:

    ChildLine and Abuse Registry 
    Pennsylvania Department of Human Services
    PO Box 8170
    Harrisburg, PA 17105-8170
    1. The instructions for how to complete the Pennsylvania Child Abuse History Clearance application are now included on the last page of the application and can be printed for easy reference when completing the application. Failure to comply with the instructions that are attached to the application will cause considerable delay in processing the results.
    2. Applicants can now type their information directly onto the application or the information can be hand written onto the application.
    3. If the information is typed directly onto the application, the information will NOT be able to be saved on a computer unless the computer has a licensed version of the acrobat adobe software. Therefore, please be sure to print the completed application before closing the document so that the information typed on the application is not lost.
    4. If you have trouble accessing the application you may need to download the latest version of Adobe Reader, which is available free on the internet. 
    NOTE: ALL information that has been entered directly onto the application will be lost if you close the application prior to printing it (if your computer does not have a licensed version of the Acrobat Adobe software).

    Once the application is received in the ChildLine and Abuse Registry’s Verification Unit, the results of the Pennsylvania Child Abuse History Clearance will be mailed to the applicant’s address that was noted on the application within 14 days from the date that the application is received in the ChildLine Verification Unit.

    CY113 form – English Child Abuse Clearance

    CY113 form - Spanish Child Abuse Clearance

    3. FBI Fingerprinting

    Effective February 2, 2015, the fee charged for Federal (FBI) Criminal History Background checks was reduced to $27.00. (The new fee includes an automatic mailed unofficial copy of the results directly to each applicant.)

    Where can I get fingerprinted?

    3M Cogent has provided procedures for applicants on their website at https://www.pa.cogentid.com Please review those procedures under Registration--"How to Submit a Fingerprint Card to 3M Cogent."
     
    FBI Federal Criminal History Records Fingerprint Services

    Provided by The Beaver Valley Intermediate Unit
    and Cogent Systems

    __________________________________________________________

    PLEASE ARRIVE 30 MINUTES BEFORE CLOSING TIME. 
    PLEASE MAKE SURE YOU ARE REGISTERED
    BEFORE YOU ARRIVE.
    THEY WILL NOT BE ABLE TO FINGERPRINT YOU
    UNLESS YOU ARE REGISTERED
    .  
    YOU CAN REGISTER ONLINE AT http://www.pa.cogentid.com 
    OR CALL 1-888-439-2486 

    Please call for office hours the day before every holiday.
    Please do not overwhelm the service by sending large groups of applicants to the location. If you have a large group of applicants to fingerprint, please contact us first.

    DOCUMENTS TO BRING
    Registration ID #
    Photo ID 

    Due to the times available to fingerprint it is a first come
    first serve basis.
    You may be asked to return at another day or time
    due to how busy we may be. 

    Regular Fingerprint Hours
    Monday thru Friday
    8:00 A.M. - 11:30 A.M.
    1:00 P.M. - 3:30 P.M.

    OTHER FINGERPRINTING LOCATIONS:

    THE UPS STORE #4886
    5990 University Blvd. Suite 12
    Moon Twp., PA 15108
    (Moon Plaza Across From Robert Morris University)
    Hours: M-F 11:00 AM - 4:00 PM
    412-264-9333


    THE UPS STORE #1600
    20436 Route 19 Suite 620
    Cranberry Twp., Pa 16066
    Hours: M-F 11:00 AM - 4:00 PM
    Saturday 11:00 AM - 2:00 PM
    724-772-6250

    For questions and information about fingerprinting please
    contact Cogent at 1-888-439-2486 or http://www.pa.cogentid.com

    What am I required to bring to the fingerprint site?
    You must be registered prior to proceeding to a fingerprint site. At the fingerprint site you will be asked to produce a qualified State or Federal photo ID before processing may begin (i.e. driver’s license, passport, military ID). See "What to bring" for a list of approved ID types at https://www.pa.cogentid.com. Applicants will not be processed if they cannot produce acceptable identification.

    When will I receive a copy of my report?
    Typically, the applicant can expect the federal CHRI report (FBI Report) to be available to the School Administrator within two days of being fingerprinted.

    Effective February 1, 2012 all applicants will receive an unofficial paper copy of the report at no additional cost to the applicant. Applicants will receive their copy, via U.S. Mail, from 3M Cogent within two weeks of the fingerprint date. The report will be mailed to the address used by the applicant for registration.

    The paper copy will be printed on 8.5” X 11” paper with the Commonwealth of Pennsylvania logo imbedded on the paper. This document does not constitute the official record – it is considered the “unofficial copy”, the official CHRI report is online.

    I still have additional questions; who should I call?
    The fingerprint sites cannot answer questions except those involving times and locations of fingerprinting sites. All additional information regarding the process and print locations may be found at https://www.pa.cogentid.com, or you may call 3M Cogent during business hours at (614)718-9691, ext. 3304. Policy questions should be addressed to RA-PDE-SchoolService@pa.gov, or by phone at (717)783-3750.

    4. PDE 6004
    Availability of new PDE Form for Employees to Report Section 111(e) Offenses to School Administrators.

    A new law includes an important mechanism to help ensure that current school employees, who may not have been subject to a previous background check, are now required to provide assurances that they have not been previously arrested or convicted of Section 111(e) offense. Accordingly, under Act 24, all current school employees are required to complete and return to their school administrator or other person responsible for school employment decisions (the School Administrator) a form developed by PDE to report prior arrests or convictions for any offense listed in Section 111(e). This form (PDE-6004) is now available on this page (link for PDF Arrest or Conviction Report)

    For additional information, please contact:
    Denise Wolfgang | Administrative Assistant
    Pennsylvania Department of Education - School Services Office
    333 Market Street | Harrisburg, PA 17126-0333
    Phone: 717.783.3750
    dwolfgang@pa.gov | www.education.state.pa.us